How to manage job cards, raise purchase orders and receive parts

Watch this short video guide here!

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1. Navigate to https://flowlens.app/

2. Click New Warehouse order

3. The name will help you find it in the table of stock requests

4. Adding dates helps establish priority lists

5. Click "Create Warehouse Order"

6. Now add the stock required

8. Update the quanitity and each line item can have its own due date

9. Click "Update Part"

10. You can add multiple parts by clicking here

11. Click "Actions"

12. Click "Request Stock"

13. Confirm you would like to place the stock request

CCreating job cards from stock requests

14. Now navigate to the product menu to access your stock requests

15. Click "Open Production Requests"

16. Click "Actions"

17. Click "Create Job Cards"

18. Select the stock request you would like to move to production

19. Click "Create Job Cards"

20. To access the newly created job cards, navigate back to the production menu

Acessing and managing the job card

21. Click Production Jobs

22. You can sort the job cards by reference number by clicking on the header. Click on the JC reference number to open the job card.

23. Now you can confirm which options you would like to build in line

24. Click "Add to Job"

25. Click "Confirm Options"

26. Click "Confirm Selections"

27. Click "Confirm Stock"

28. Click "Confirm and Request Stock" to place demand for the required components. You can see from this screen that a number of components have 0 stock therefore a purchase order will have to be raised before these steps can be started.

Purchasing for production

29. Steps will show as waiting for stock where a purchase is required. Click here to raise a new purchase order. To find out which suppliers you need to raise purchase orders for, click focus mode to access the parts list of each step

30. Click "Stock"

31. Click the info icon beside each part

32. Click "Suppliers"

33. Now you can raise a purchase order for this supplier

34. You can raise a purchase order quickly from the top right menu - click new

35. Click "Purchase Order"

36. Search for the first supplier

37. Add due dates and details and click create

38. You can add items one by one or select all to add all required parts.

39. Click "Add Selected to Purchase Order". Use the pencil icons beside each line item to update the quantities. If a MOQ has been set against any line item, the quantity will default to the MOQ.

40. Click "Actions"

41. Click "Mark as Ready to Send"

42. Click "Mark As Ready To Send"

43. Click "Actions"

44. Click "Mark As Sent"

45. Click "Mark As Sent"

Receiving for production

46. Now we are ready to receive the line items. Copy the PO number

47. Use the top right menu to create a new parts receipt.

48. Click "Parts Receipt"

49. Click "Create Parts Receipt"

50. Click add line items and paste in the purchase order number.

52. Click "Add Line Items"

53. Click "Actions"

54. Click "Receive Items"

55. Click "Receive Items"

56. Now navigate back to the job card via the production menu.

57. Click into the job card

58. You will now see some steps have moved to pending stock pick as the parts have been received.

59. The dependency graph will show you the order of steps in production.

60. Click "Focus" beside each step to view the work instructions, pick list and to start/stop & complete each step.

61. There were no parts required to pick in this step so we can move straight to complete.

62. Click "Confirm Complete"

63. Use the back button to navigate back to the job card steps.

64. Complete the remaining steps.

65. Click "Stock"

66. Click "Pick All"

67. Click "Confirm"

68. Click "Overview"

69. Click "Complete Step (1)"

70. Click "Confirm Complete"

71. Once all steps are complete you can use the actions menu to close the job.

72. Click "Complete Job"

73. Click "Complete Job"

74. You can use the costs tab to identify the material and labour costs.

If you have any questions about this workflow - please reach out to us at support@flowlens.com

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Updated on: 15/07/2026